INTRODUCTION

Gaia Recruitment Ltd and all its related companies (Gaia, we, us, ) complies with the New Zealand Privacy Act 1993 (the Act) when dealing with personal information. Personal information is information about an identifiable individual (a natural person).

This policy sets out how we will collect, use, disclose and protect your personal information.

This policy does not limit or exclude any of your rights under the Act. If you wish to seek further information on the Act, see www.privacy.org.nz.

CHANGES TO THIS POLICY

We may change this policy by uploading a revised policy onto the website. The change will apply from the date that we upload the revised policy.

WHO DO WE COLLECT YOUR PERSONAL INFORMATION FROM

We collect personal information about you from:

▲  you, when you provide that personal information to us, including via the website and any related service, through any registration or subscription process, through any contact with us (e.g. telephone call or email), or when you buy or use our services and products

▲  third parties where you have authorised this or the information is publicly available. If possible, we will collect personal information from you directly.

HOW WE USE YOUR PERSONAL INFORMATION

We will use your personal information:
To determine your suitability for any permanent, contract or temporary positions you apply for with Gaia Recruitment and all its related companies and any of its / their clients. We will disclose any relevant personal information to these clients for the purpose of ascertaining your suitability for any position they require Gaia Recruitment and all its related companies to source. The personal information released to clients will be limited to the information they require to make an informed decision as to your suitability for the role.

▲ to verify your identity

▲  to make payment to you

▲  to obtain your references from your nominated referees

▲  to confirm your suitability for employment

▲  to carry out background checks such as criminal, vocational and educational checks

▲  to market our services and products to you, including contacting you electronically (e.g. by text
or email for this purpose)

▲  to improve the services and products that we provide to you

▲  to undertake credit checks of you (if necessary)

▲  to bill you and to collect money that you owe us, including authorising and processing credit
card transactions

▲  to respond to communications from you, including a complaint

▲  to conduct research and statistical analysis (on an anonymised basis)

▲  to protect and/or enforce our legal rights and interests, including defending any claim

▲  for any other purpose authorised by you or the Act.]

DISCLOSING YOUR PERSONAL INFORMATION

We may disclose your personal information to:

▲  another company within our group

▲  any business that supports our services and products, including any person that hosts or
maintains any underlying IT system or data centre that we use to provide the website or other
services and products

▲  any company that supports our business in a payroll capacity

▲  any client of Gaia Recruitment and all its related companies for the purposes of securing you
work opportunities

▲  any organisation or government agency that provide background check such as criminal,
vocational and educational checks

▲  to any company who we are sharing a joint recruitment project with where we will endeavour to
ensure that any such company will protect any personal information provided to them

▲  a credit reference agency for the purpose of credit checking you

▲  other third parties (for anonymised statistical information)

▲  a person who can require us to supply your personal information (e.g. a regulatory authority)

▲  any other person authorised by the Act or another law (e.g. a law enforcement agency)

▲  any other person authorised by you.

▲  any company or business in relation to the proposed purchase or acquisition of our business or
assets

▲  A business that supports our services and products may be located outside New Zealand. This
may mean your personal information is held and processed outside New Zealand.

PROTECTING YOUR PERSONAL INFORMATION

We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.

ACCESSING AND CORRECTING YOUR PERSONAL INFORMATION

Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.

In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.

If you want to exercise either of the above rights, email us at [insert email address]. Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).

We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.

INTERNET USE

While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.

If you post your personal information on the website’s message board/ chat room, you acknowledge and agree that the information you post is publicly available.

If you follow a link on our website to another site, the owner of that site will have its own privacy policy relating to your personal information. We suggest you review that site’s privacy policy before you provide personal information.

We use cookies (an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of the website. You may disable cookies by changing the settings on your browser, although this may mean that you cannot use all of the features of the website.